Vacancies: OFFICE SECRETARIES

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VACANCY DETAILS

Job Title	OFFICE SECRETARIES
Ref. No	GCT-OSATH-01-05-2025
Salary Level	5
Post Level	N/A
Salary	R228 321 PER ANN.UM (EXCLUDING BENEFITS)
Category	Non-Academic
Post Type	Contract
Contract Type	Short Term
Contract Duration	Till 31 Dec 2025
Minimum Requirements	An appropriate bachelor's degree/national diploma in Office Administration/Secretarial, Administration or equivalent qualification with secretarial and administrative functions will be an added advantage. A minimum of one {1) to two (2) years' employment experience in rendering administrative and secretarial support services. Knowledge of relevant legislation, prescripts, policies and procedures, Basic Financial Management and understanding of supply chain processes. Fully Bilingual in at least two official languages (Preferably: English plus Afrikaans or Xhosa, but must be fluent in English.) A Valid Code B driver's license
Competencies, Knowledge and Skills	Knowledge of Records Management of documents. Good interpersonal and communication skills to interface with people at different levels and diverse backgrounds. Good telephone etiquette and experience in using computer applications MS Word, Excel, PowerPoint, and Outlook. Always maintain confidentiality. Good organisational and basic events management skills. Ability to create spreadsheets and manage basic databases and presentations. Basic knowledge of financial administration, including budgets, and managing cash flow.
Duties	Provide secretarial/receptionist support services to the Manager, including support in the planning and managing of day-to-day office activities. Schedule meetings and workshops. Manage and administer the Manager's office diary and itinerary. Prepare all necessary documentation for the Manager. Perform routine duties in the office of the Manager including telephone, travel arrangements, hotel bookings and arranging appointments and meetings with stakeholders. Render office management support services including the keeping of records of all documents received and processed. Obtain inputs, collates and compile reports, e.g. progress, monthly and management reports. Scrutinise routine submissions/ reports and make notes and/or recommendations for the Manager. Provide communication support services to the Manager, including handle all correspondence and q1;.1eries requiring the attention of the Manager. Respond to enquiries received from internal and external stakeholders, and interface with internal and external clients. Hand.le the procurement of standard items like stationary, refreshments etc. Provide document management support including record, safe keep and file of all documentation and records in line with the relevant legislation and policies. Provide personnel administrative support to the Manager including leave, planning, reporting, and scheduling of meetings. Provide financial administration support the Manager, including handling and managing budgets, cash flow and petty cash.
Personal Attributes	N/A
Closing Date	20-06-2025
Cut Off Time	16:30
Status	Active
No of Positions	1