Vacancies: ADMINISTRATIVE CLERK DATA CAPTURE

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VACANCY DETAILS

Job Title	ADMINISTRATIVE CLERK DATA CAPTURE
Ref. No	CCT-ADC-1-06-2025 / CCT-ADC-2-06-2025
Salary Level	4
Post Level	N/A
Salary	R193 359 PER ANNUM (EXCLUDING BENEFITS)
Category	Non-Academic
Post Type	Permanent
Contract Type	Not Applicable
Contract Duration	N/A
Minimum Requirements	Grade 12/Matric or NCV-NQF Level 4/Equivalent in Management Assistant or related qualification and at least 1year - 18months of relevant working experience. Computer literacy Recommendations, Experience working as a data capture within the TVET Sector will be an added advantage. Knowledge of data capturing. Knowledge and understanding of Information Management. Knowledge, understanding, application and interpretation of office management.
Competencies, Knowledge and Skills	Administrative, Planning and organizing, Communication and interpersonal, Problem solving, Computer literacy, Analytical, Client oriented.
Duties	Capture data from available records into the required formats e.g. system(s), databases, table and spreadsheet. Capture student registration, receipt of payment and issue student numbers. Capture ICASS, ISAT and Written Exam marks. Capture enrolment forms during the registration period. Capture marks on the system and submit to EMIS Officer. Capture student’s absentees on the system. Keep record of all received and outstanding student attendance registers and assessment mark sheets. File and safeguard attendance registers received from HOD. Verify and query missing data and errors observed during data entry Ensure the integrity of data captured. Review and validate all data from the records Complete mark sheets hard copies and make copies to be used as attendance register in the exam venue. Receive marks mark sheets and timetable from and update registers and statistics. Submit mark sheets to lecturers in the marking venue (internal marking) Issue proof of registration, student card, statement of results and certificates. Retrieve student’s ISAT marks and evidence from previous years. Assist NCV Lecturers with NCV POE filing and the safeguarding thereof. Make regular backups of data Maintain and update system records. Keep and maintain records and files Ensure records and files are properly sorted and secured File student records alphabetically for each registration period. Provide information to components Email schedule of results to campus heads, HODs and senior lecturers Retrieve the results and disseminate information accordingly.
Personal Attributes	N/A
Closing Date	11-07-2025
Cut Off Time	16:30
Status	Active
No of Positions	2